A Continuum Resource Kit containing Archives New Zealand’s current standards, tools and guidelines, is available to agencies in hard-copy. The individual components of the Kit can also be downloaded from this site. As new publications are added to the Kit, copies for inclusion in the folder will be sent to clients. Please send requests for the Resource Kit to rkadvice@archives.govt.nz.
The Resource Kit has been updated in light of the Public Records Act 2005. This update includes a visual guide
(98 kb) and table of contents which will provide an overview of the publications within the Continuum Kit.
Fact Sheets
Guides
| |
Title |
Date |
Browse |
Download |
| A6 |
Making Access Decisions Under the Public Records Act |
December 2005 |
HTML |
PDF |
(1.64 Mb) |
| G2 |
Preparing Records for Transfer: A Guide to Listing and Boxing [under revision] |
June 2006 |
HTML |
PDF |
(1.3 Mb) |
| G3 |
What to Consider Prior to Implementing an IT ‘Solution’ to a Recordkeeping Problem |
June 2006 |
HTML |
PDF |
(1.7 Mb) |
| G4 |
Preparing an Appraisal Report |
Replaced in March
2008 by G11 and G12 |
|
|
|
| G5 |
Glossary of Archives and Recordkeeping Terms |
June 2006 |
HTML |
PDF |
(695 kb) |
| G6 |
Guide to Developing a Recordkeeping Policy |
June 2006 |
HTML |
PDF |
(1.4 Mb) |
|
G8
G9
|
Guide to the Public Records Act
Beginners Guide to Appraisal [Available online only]
|
August 2006
October 2007
|
HTML
HTML
|
PDF
PDF
|
(150 kb)
(161 kb)
|
| G10 |
Guide to Implementing a Disposal Schedule [Available online only] |
February 2008 |
HTML |
PDF |
(349 kb) |
| G11 |
Guide to Preparing an Appraisal Report for a Continuing Disposal Schedule [Available online only] |
March 2008 |
HTML |
PDF |
(504 kb) |
| G12 |
Guide to Preparing an Appraisal Report for a One-Off Disposal Authority [Available online only] |
March 2008 |
HTML |
PDF |
(497 kb) |
| G13 |
Guide to Managing Records during Administrative Change in Public Offices and Local Authorities [Available online only] |
December 2008 |
|
PDF |
(947 kb) |
| G17 |
Recordkeeping for Business Activities Carried out by Contractors [Available online only] |
June 2009 |
|
PDF |
(892 kb) |
| G18 |
Recordkeeping Essentials for Chiefs Executives and Senior Managers |
June 2006 |
HTML |
PDF |
(626 kb) |
| G20 |
Guide to Developing Recordkeeping Strategies for Websites |
June 2006 |
HTML |
PDF |
1.1 Mb |
Disposal Authorities
| |
Title |
Date |
Browse |
Download |
GDA1/
DA100 |
General Disposal Authority for Human Resources and Personnel Records |
November 2005 |
HTML |
PDF |
(4.3 Mb) |
GDA2/
DA101 |
General Disposal Authority for Financial and Accounting Records |
November 2005 |
HTML |
PDF |
(1.9 Mb) |
GDA3/
DA102 |
General Disposal Authority for General Housekeeping Records |
November 2005 |
HTML |
PDF |
(1.9 Mb) |
GDA4/
DA169 |
General Disposal Authority for Administration and Corporate Services Records |
August 2006 |
HTML |
PDF |
(916 kb) |
GDA5/
DA278 |
General Disposal Authority for Digitised Original Source Records |
March 2007 |
HTML |
PDF |
(168 kb) |
| Index |
General Disposal Authority Index |
October 2006 |
HTML |
|
|
| G7 |
General Disposal Authority Implementation Guide |
Replaced in
February 2008 by
G10
|
|
|
|
| |
FAQ: Changes of Schedule |
September 2005 |
HTML |
PDF |
(207 kb) |
| |
FAQ Extension of Schedule |
September 2005 |
HTML |
PDF |
(206 kb) |
| LG |
Local Government Schedule |
December 1998 |
|
PDF |
(53 kb) |
| LG |
Local Government Schedule Explanatory Notes |
December 1998 |
|
PDF |
(133 kb) |
| LG |
Local Government Guide: Saving Our Records for the Future |
December 1998 |
|
PDF |
(3.37 Mb) |
Standards
| |
Title |
Date |
Browse |
Download |
| RK1 |
Recordkeeping Framework [Replaced by S7] |
|
|
|
|
| S1 |
Appraisal Standard [Under revision] |
September 1998 |
HTML |
PDF |
(744 kb) |
| S2 |
Storage Standard |
June 2007 |
HTML |
PDF |
(355 kb) |
| S4 |
Access Standard |
August 2006 |
HTML |
PDF |
(1.7 Mb) |
| S5 |
Electronic Recordkeeping Systems Standard |
June 2005 |
HTML |
PDF |
(1.97 Mb) |
|
S6
S7
S8
TS
|
Digitisation Standard
Create and Maintain Recordkeeping Standard
Electronic Recordkeeping Metadata Standard
Technical Specifications for Electronic Recordkeeping Metadata Standard
|
January 2007
June 2008
June 2008
June 2008
|
HTML
HTML
HTML
|
PDF
PDF
PDF
PDF
|
(3.19 Mb)
(309Kb)
(299Kb)
(1.85Mb)
|
Forms and Templates