A Continuum Resource Kit containing Archives New Zealand’s current standards, tools and guidelines, is available to agencies in hard-copy. The individual products of the Kit can also be downloaded from this site. Please send requests for the Resource Kit to rkadvice@archives.govt.nz.
NOTE: Not all publications are printed in hardcopy. For the most up to date publications, refer to this page.
The Resource Kit has been updated in light of the Public Records Act 2005. This update includes a visual guide 
(98 kb) and table of contents which will provide an overview of the publications within the Continuum Kit.
| Title | Date | Browse | Download | ||
|---|---|---|---|---|---|
| F1 | Fact sheet: Make a Record | June 2006 | HTML | (70 kb) |
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| F2 | Fact sheet: What is Disposal? | June 2006 | HTML | (144 kb) |
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| F3 | Fact sheet: Transfer Process | June 2006 | HTML | (145 kb) |
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| F5 | Fact sheet: Disposal Process | June 2006 | HTML | (143 kb) |
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| F6 | Fact sheet: Digitising Records | June 2006 | HTML | (146 kb) |
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| F7 | Fact sheet: Recordkeeping Responsibilities | June 2006 | HTML | (147 kb) |
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| F8 | Fact sheet: Electronic Records | June 2006 | HTML | (142 kb) |
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| F9 | Fact sheet: Methods of Destruction | June 2006 | HTML | (140 kb) |
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| F10 | Fact sheet: E-mail | June 2006 | HTML | (138 kb) |
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| F11 | Fact sheet: Local Authority Disposal | June 2006 | HTML | (139 kb) |
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| F12 | Fact sheet: What is a Public Office? | April 2007 | HTML | (155 kb) |
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| F14 | Fact sheet: Are E-mail Archiving Solutions Recordkeeping Solutions? | March 2007 | HTML | (144 kb) |
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| F15 | Fact sheet: Public Records Act (PRA) and Central Government | April 2007 | HTML | (229 kb) |
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| F16 | Fact sheet: Public Records Act (PRA) and Local Government | April 2007 | HTML | (226 kb) |
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| F17 |
Fact sheet: Using External Providers for Appraisal [Available online only] |
June 2007 | HTML | ||
| F18 | Fact sheet: Trusted Computing and Digital Rights Management for Records Managers [Available online only]
|
January 2009 | HTML | ||
| F19 | Fact sheet: An Introduction to the Legacy Programme | June 2009 | HTML | ||
| F20 | Fact sheet: Managing Datasets [Available online only] | July 2009 | HTML | ||
| F22 | Fact sheet: Digital Transfer [Available online only] | July 2009 | HTML | ||
| Title | Date | Browse | Download | ||
|---|---|---|---|---|---|
| A6 | Making Access Decisions Under the Public Records Act | December 2005 | HTML | (1.64 Mb) |
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| G2 | Preparing Records for Transfer: A Guide to Listing and Boxing [under revision] | June 2006 | HTML | (1.3 Mb) |
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| G3 | What to Consider Prior to Implementing an IT ‘Solution’ to a Recordkeeping Problem | June 2006 | HTML | (1.7 Mb) |
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| G4 | Preparing an Appraisal Report |
Replaced in March 2008 by G11 and G12 |
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| G5 | Glossary of Archives and Recordkeeping Terms | June 2006 | HTML | (695 kb) |
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| G6 | Guide to Developing a Recordkeeping Policy | June 2006 | HTML | (1.4 Mb) |
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G8
|
Guide to the Public Records Act Beginners Guide to Appraisal [Available online only] |
August 2006
October 2007 |
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| G10 | Guide to Implementing a Disposal Schedule [Available online only] | February 2008 | HTML | (349 kb) |
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| G11 | Guide to Preparing an Appraisal Report for a Continuing Disposal Schedule [Available online only] | March 2008 | HTML | (504 kb) |
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| G12 | Guide to Preparing an Appraisal Report for a One-Off Disposal Authority [Available online only] | March 2008 | HTML | (497 kb) |
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| G13 | Guide to Managing Records during Administrative Change in Public Offices and Local Authorities [Available online only] | December 2008 | (947 kb) |
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| G14 | Technical Guide to Metadata in EDRMS [Available online only] | June 2009 | HTML | ||
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G15 |
Guide to Completing a Survey of Physical Records [Available online only] | August 2009 | (860 kb) |
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| G16 | Guide to Best Practice in Storage [Available online only] |
June 2009 |
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| G17 | Recordkeeping for Business Activities Carried out by Contractors [Available online only] | June 2009 | (892 kb) |
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| G18 | Recordkeeping Essentials for Chiefs Executives and Senior Managers | June 2006 | HTML | (626 kb) |
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| G20 | Guide to Managing Web Records [Available online only] | September 2009 | 1.1 Mb |
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| Title | Date | Browse | Download | ||
|---|---|---|---|---|---|
| GDA1/ DA100 |
General Disposal Authority for Human Resources and Personnel Records | November 2005 | HTML | (4.3 Mb) |
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| GDA2/ DA101 |
General Disposal Authority for Financial and Accounting Records | November 2005 | HTML | (1.9 Mb) |
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| GDA3/ DA102 |
General Disposal Authority for General Housekeeping Records | November 2005 | HTML | (1.9 Mb) |
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| GDA4/ DA169 |
General Disposal Authority for Administration and Corporate Services Records | August 2006 | HTML | (916 kb) |
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| GDA5/ DA278 |
General Disposal Authority for Digitised Original Source Records | March 2007 | HTML | (168 kb) |
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| Index | General Disposal Authority Index | October 2006 | HTML | ||
| G7 | General Disposal Authority Implementation Guide | Replaced in February 2008 by G10 |
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| FAQ: Changes of Schedule | September 2005 | HTML | (207 kb) |
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| FAQ Extension of Schedule | September 2005 | HTML | (206 kb) |
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| LG | Local Government Schedule | December 1998 | (53 kb) |
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| LG | Local Government Schedule Explanatory Notes | December 1998 | (133 kb) |
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| LG | Local Government Guide: Saving Our Records for the Future | December 1998 | (3.37 Mb) |
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| Title | Date | Browse | Download | ||
|---|---|---|---|---|---|
| RK1 | Recordkeeping Framework [Replaced by S7] | |
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| S1 | Appraisal Standard [Under revision] | September 1998 | HTML | (744 kb) |
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| S2 | Storage Standard | June 2007 | HTML | (355 kb) |
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| S4 | Access Standard | August 2006 | HTML | (1.7 Mb) |
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| S5 | Electronic Recordkeeping Systems Standard | June 2005 | HTML | (1.97 Mb) |
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S6 S7
S8
TS |
Digitisation Standard Create and Maintain Recordkeeping Standard Electronic Recordkeeping Metadata Standard Technical Specifications for Electronic Recordkeeping Metadata Standard |
January 2007 June 2008
June 2008
June 2008 |
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| Title | Browse | Download |
|---|---|---|
| Access Authority Form | PDF (139 kb) |
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| Transfer Agreement Form | PDF (274 kb) |
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| Archives New Zealand Government Loans Client Registration Form | PDF (40 kb) |
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| Archives New Zealand Government Loans Service Item Request Form | RTF (7 kb) | |
| Schedule Template | MS Excel  (28 kb) |
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| Schedule Explanation | PDF (84 kb) |
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|
Appraisal Report Template (replaced November
2008. See G11 or G12 above as appropriate)
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| Appraisal List Template | MS Excel (84 kb) |
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| Appraisal List Explanation | PDF (88 kb) |
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| Transfer List Template | MS Excel (105 kb) |
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| Change to Schedule Memorandum Template | PDF (107 kb) |
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| Extension Memorandum Template | PDF (91 kb) |
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| Records Survey List | MS Excel (25.5kb) |