A GUIDE TO DEVELOPING A RECORDKEEPING POLICY

6. > MONITORING AND REVIEWING THE POLICY

Once the policy has been approved and promulgated, staff compliance needs to be monitored. Periodic checks should be carried out to determine staff awareness and understanding of the policy, and to test whether recordkeeping practices comply with policy objectives.

Finally, the policy needs to be regularly reviewed to ensure that it is relevant to the organisation’s aims and recordkeeping requirements.

Responsibility for monitoring compliance and reviewing the policy are to be assigned in the policy document itself. Monitoring and review should form part of normal business and recordkeeping processes; however, it may be useful to carry out or obtain an independent audit to gauge the success of the policy.