A GUIDE TO DEVELOPING A RECORDKEEPING POLICY

7. > CHECKLIST FOR DEVELOPING A RECORDKEEPING POLICY

> HAVE THE ORGANISATION'S RECORDKEEPING REQUIREMENTS BEEN ESTABLISHED?
Existing recordkeeping documentation analysed?
Organisation's objectives identified and analysed?
Regulatory requirements identified and analysed?
Required classes of records identified?
> HAS CURRENT RECORDKEEPING BEHAVIOUR BEEN ANALYSED?
> HAVE THE RELEVANT PARTIES BEEN CONSULTED?
> IS THE POLICY DOCUMENT CLEARLY STRUCTURED AND EASY TO UNDERSTAND?
> DOES THE POLICY STATE THE MAIN AIMS OF THE ORGANISATION'S RECORDKEEPING PROGRAMME?
> DOES THE POLICY IDENTIFY LEGISLATION, STANDARDS, AND CODES OF BEST PRACTICE THAT AFFECT THE ORGANISATION'S RECORDKEEPING?
> DOES THE POLICY DEFINE THE RESPONSIBILITIES Of ALL STAFF TO CREATE AND MAINTAIN RECORDS OF BUSINESS ACTIVITY?
> DOES THE POLICY DEFINE THE PARTICULAR RECORDKEEPING RESPONSIBILITIES OF KEY POSITIONS, SUCH AS THE RECORDS MANAGER AND SENIOR MANAGERS?
> HAS THE POLICY BEEN AUTHORISED AT AN APPROPRIATE SENIOR LEVEL?
> IS THE POLICY SUPPORTED BY SEPARATE DOCUMENTS DETAILING HOW ITS AIMS ARE TO BE ACHIEVED, E.G. PROCEDURAL MANUALS?
> HAS THE POLICY BEEN DISSEMINATED TO ALL STAFF?
> IS STAFF COMPLIANCE MONITORED?
> IS THE POLICY REVIEWED AT REGULAR INTERVALS?