A GUIDE TO LISTING AND BOXING

TABLE OF CONTENTS

• 1.

  PURPOSE OF GUIDE
• 2.

  THE TRANSFER PROCESS
• 2.1.

  CONTACT ARCHIVES NEW ZEALAND
• 2.2.

  ENSURE THAT YOU HAVE A VALID DISPOSAL AUTHORITY
• 2.3.

  PREPARE THE RECORDS FOR TRANSFER
• 2.4.

  DETERMINE THE ACCESS STATUS
• 2.5.

  INITIATE TRANSFER
• 2.6.

  AFTER TRANSFER
• 3.

  TRANSFERRING ELECTRONIC RECORDS
• 4.

  COMPILING TRANSFER LISTS
• 4.1.

  WHAT IS A TRANSFER LIST?
• 4.2.

  THE IMPORTANCE OF COMPILING ACCURATE LISTS TO SET STANDARDS
• 4.3.

  WHICH RECORDS TO LIST?
• 4.4.

  FORMAT
• 4.5.

  OBTAINING THE TEMPLATE
• 4.6.

  THE LIST TEMPLATE
• 4.6.1.

  THE HEADER
• 4.6.2.

  THE LIST BODY
• 4.6.3.

  ADDITIONAL FIELDS
• 4.6.4.

  'WITH SUB-SERIES' VERSION
• 4.6.5.

  FORMATTING
• 5.

  BOXING RECORDS FOR ARCHIVES NEW ZEALAND
• 6.

  LABELLING BOXES