A GUIDE TO LISTING AND BOXING

4.3. > WHICH RECORDS TO LIST?

Public offices must include in the transfer list only those records identified as archives and authorised for transfer through a disposal authority. The list must include all items boxed for transfer.

The list must not include:

• Any items authorised for destruction;
• Items authorised for transfer, but retained by the public office for ongoing administrative purposes;*
• Items authorised for transfer, but not located during boxing;*
• Items authorised for eventual transfer, but currently too recent to transfer to Archives New Zealand.*

* Please note that, if circumstances require it, agencies may be asked to provide separate lists for these items. This will be at the discretion of the transfer archivist.