Appendix C: Precedent Register Template

This is an example of a precedent register your organisation may want as a master record of interpretations regarding the application of a disposal authority. It can be particularly useful for sentencing problem records, as it can guide future sentencing projects and ensure continuity of sentencing interpretation.

 

Class or record type	Issue	Resolution	Authority	Date
2/1 Budget Files	Could be sentenced using GDA2 / 3.2 (destroy) or DA 214 class 6.4 (retain)	Decided that these were minor budget planning records and the final budgets are being retained elsewhere. Therefore destroy.	Winston Smith (Chief Information Oficer)	10/05/2006
DA 64, classes 5.1 and 5.2	Defining the word "significant" when determining the retention of contract files	Decided that contract over $750,000 were significant. Therefore, everything under that can be destroyed under class 5.1 (insignificant), but everything over to be retained under class 5.2 (significant).	Leslie Neilson (Senior Manager, Finance) Checked with Archives New Zealand	28/02/2007