GDA INDEX

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Index term

Cross-reference

GDA reference

Safety & health (occupational)
  • under Accommodation & Building Services Management & Administration (Major)

Safety, health & welfare — employee
  • under EMPLOYEE HEALTH, SAFETY & WELFARE

Safety, health & welfare administration
  • under Health, Safety & Welfare Administration

Salaries/payroll
  • under PAYROLL/SALARIES

Salary cards
  • under Summaries of Employee Histories

Salary Rates & Ranges

Sale, transfer, disposal &/or write-offs of major capital assets
  • under Disposal of Major Capital Assets

Sales ledger
  • under General Ledger & Subsidiary Ledgers

Schedules — disposal
  • under Records Disposal Decisions

Schema
  • under Information System Structures

Scholarships/bursaries
  • under National/Regional Recruitment Programmes

School holiday programmes
  • under Childcare Facilities

Scripts of films, videos or DVDs produced or commissioned by agency
  • under External Communications Produced by Agency

Secretarial administration
  • under Day-to-day Management of Committees, Boards, Working Parties, etc.; or
  • under Day-to-day Management of Conferences, Seminars, Workshops, etc.

Secretarial & Processing Services

Section/team meetings (staff)
  • under Non-Corporate Management & Administrative Meetings

SECURITY

Security and intelligence staff personal files
  • these records are excluded from GDA/1 coverage — see CIVILIAN PERSONNEL FILES
  • see also Introduction to GDA/1: Human Resources & Personnel Records

Security Intelligence Service — intelligence & security staff personnel records
  • these records are excluded from GDA/1 coverage — see CIVILIAN PERSONNEL FILES
  • see also Introduction to GDA/1: Human Resources & Personnel Records

Security Intelligence Service &/or Ministry of Justice, or other agencies — communication with
  • under Staff Security & Criminal Vetting

Security or back-up copies of records
  • under Duplicate Files/Records

Select & Cabinet Committees attendance

Selection & recruitment
  • under RECRUITMENT & SELECTION

Selection & recruitment processing
  • under Recruitment & Selection Processing

Selection interviews & notes
  • under Recruitment & Selection Processing

Selection/design & allocation of clothing & associated items to agency staff
  • under Corporate Uniform/Wardrobe

Seminars, conferences, workshops, etc. (including both New Zealand & international)
  • under CONFERENCES, SEMINARS, WORKSHOPS, etc. (including both New Zealand & international)

Senior officials’/VIP visits — major records of
  • under Major Records of VIP/Senior Officials’ Visits

Serious Fraud & Theft

Serious misconduct, staff dismissed for
  • under Staff Dismissed for Serious Misconduct or Major Criminal Offences

SERVICE AGREEMENTS & CONTRACTS
  • see also Minor Legal Agreements

Service contracts & requisition orders
  • under STORES, SUPPLIES, FIXTURES, FITTINGS & PLANT/EQUIPMENT

Service contracts (e.g. cleaning)

Service Delivery Evaluations

Service of vehicles
  • under VEHICLES

Service records cards
  • under Summaries of Employee Histories

Service schedules
  • under Summaries of Employee Histories

Services, supply, purchase, rentals, etc. — routine contracts for

Sick room register
  • under Accident & First Aid Records

Signage — directional
  • under Accommodation & Building Services Management & Administration (Minor)

Significant Agency Corporate Objects

Significant ceremonies, celebrations, exhibitions, displays, projects, etc.
  • under Development & Management of Significant Ceremonies, Celebrations, Exhibitions, Displays, Projects, etc.
  • under Administration of Significant Ceremonies, Celebrations, Exhibitions, Displays, Projects, etc.

Significant Legal Opinions
  • employment-related
  • financial & accounting related
  • administration & corporate services related

Significant Submissions on Legislation
  • for employment legislation
  • for financial & accounting legislation

Significant/notable agency events, staff & buildings
  • under Records of Agency History/Social Development

Site Plans & Building Details of Agency-Owned Property
  • under Site Plans & Building Details of Agency-Owned Property; or
  • under Site Plans & Building Details of Agency-Owned Property (Duplicates)
  • see also Site Plans & Building Details of non-Agency Property
  • see also PROPERTY & CONTRACT DOCUMENTS

Site Plans & Building Details of non-Agency Property
  • see also Site Plans & Building Details of Agency-Owned Property
  • see also Site Plans & Building Details of Agency-Owned Property (Duplicates)
  • see also PROPERTY & CONTRACT DOCUMENTS

Sites & properties of national interest

Social club
  • under Assistance to Staff Groups
  • under Social/Sports Clubs

Social development & history of the agency — records containing information that has been collated or consolidated regarding
  • under Records of Agency History/Social Development

Social Functions

Social/historic/architectural significance — project records containing information on

Social/Sports Clubs

Speeches & addresses (major) by agency
  • under External Communications Produced by Agency

Sponsorship (minor & routine) administration
  • under Minor Sponsorship & Routine Sponsorship Administration

Sponsorship of staff groups
  • under Assistance to Staff Groups

Sporting awards (national/international) — staff who received
  • under Staff Who Received Significant Honours, Achieved High Distinction, etc.

Sports teams/clubs
  • under Assistance to Staff Groups
  • under Social/Sports Clubs

Staff & official/formal social functions — management & administration of
  • under Social Functions

Staff & personnel circulars
  • under Corporate Policy & Procedures

Staff appointments
  • under Recruitment & Selection Processing

Staff Assessments
  • under PERFORMANCE MANAGEMENT/STAFF ASSESSMENTS

Staff attendance & use of time records
  • under Attendance

Staff counseling
  • under Health, Safety & Welfare Administration

Staff departure administration
  • under Routine Human Resources Records

Staff Dismissed for Serious Misconduct or Major Criminal Offences

Staff Evaluations
  • under PERFORMANCE MANAGEMENT/STAFF ASSESSMENTS

Staff grievances, disputes, discrimination complaints, disciplinary matters & dismissals
  • under Individual Staff Grievances, Disputes & Dismissals

Staff index cards
  • under Employee Indices/Finding Aids

Staff input into agency decisions & policies
  • under Employee Networks

Staff leave records
  • under Leave

Staff level & appointment census statistics, corporate consolidated
  • under Corporate Planning & Reporting

Staff lunch areas, cafeteria, tea/coffee making, kitchens, catering, etc.
  • under Tea Room & Cafeteria Facilities

Staff Performance
  • under PERFORMANCE MANAGEMENT/STAFF ASSESSMENTS

Staff personnel files
  • under CIVILIAN PERSONNEL FILES

Staff registers
  • under Employee Indices/Finding Aids

Staff returns — monthly
  • under Administrative Planning & Reporting

Staff section/team meetings
  • under Non-Corporate Management & Administrative Meetings

Staff Security & Criminal Vetting

Staff social club
  • under Assistance to Staff Groups
  • under Social/Sports Clubs

Staff Who Received Significant Honours, Achieved High Distinction, etc.

Staff, events & buildings (significant/notable) — agency
  • under Records of Agency History/Social Development

Staff/salary cards
  • under Summaries of Employee Histories

Staffing charts & statistics, low-level
  • under Administrative Planning & Reporting

Staffing Structure
  • under Organisational & Staffing Structure; or
  • under Major Reviews; or
  • under Standard Employment Documentation

Standard Employment Documentation
  • see also Organisational & Staffing Structure

Standards of practice
  • for Human Resources & Personnel Records, under Corporate Policy & Procedures
  • for Financial & Accounting Records, under Corporate Policy & Procedures

State Services Commission & Employer Groups

State Services Commission & Treasury circulars & directives
  • under Published, Reference & Information-Only Records

State Services Commission, Treasury, Government — interactions with, on significant funding & budgeting issues
  • under Funding Applications

Statement of accounts
  • under Receipts & Expenditure

Statements & reconciliations, bank
  • under Banking Records

Statements, accounting & financial (published)
  • under Published Accounts

Stationery & supplies, purchase of
  • under Routine Contracts; or
  • under Stationery

Stationery

Statistics & Labour Departments returns
  • under Routine Returns

Status summaries to Minister, regular
  • under Ministerial Reporting

Statutes & Acts — copies of

Statutes & regulations, New Zealand
  • under Information Readily Available Externally

Statutory & Regulatory appointments, administration of
  • under Administration of Statutory & Regulatory Appointments

Statutory Officers’ personnel files
  • under Corporate 2nd Tier Managers/Statutory Officers

Statutory Regulations, input into
  • under Minor Input into Statutory Regulations

Statutory responsibilities & legislation (agency’s own) — interpretations of
  • under Significant Legal Opinions

Stenographic & secretarial services — administration of
  • under Secretarial & Processing Services

Stock records
  • under General Ledger & Subsidiary Ledgers

Stock records & inventories
  • under STORES, SUPPLIES, FIXTURES, FITTINGS & PLANT/EQUIPMENT

Stop works
  • under Negotiations with Unions

Storage of stores, supplies & equipment
  • under STORES, SUPPLIES, FIXTURES, FITTINGS & PLANT/EQUIPMENT

STORES, SUPPLIES, FIXTURES, FITTINGS & PLANT/EQUIPMENT

Strategic & annual plans
  • for Human Resources & Personnel Records, under Corporate Planning & Reporting

Strategic & corporate financial plans & accountability reporting records — consolidated principal
  • under Corporate Planning & Reporting

Strategic & corporate Human Resources planning & accountability reporting records — consolidated
  • under Corporate Planning & Reporting

Strike action
  • under Negotiations with Unions

Structure & design of information systems (both paper-based & electronic)
  • under Information System Structures

Structures/buildings that received architectural/design awards

Student loans repayments — yearly reports showing totals for
  • under Employee Taxation

Study awards & training, post-evaluation reports
  • under Post-Study & Training Reports

Submissions & financial reporting to Ministers
  • under Ministerial Reporting

Submissions & input by staff into agency decisions & policies
  • under Employee Networks

Submissions on legislation

Subsidiary ledgers & general ledgers
  • under General Ledger & Subsidiary Ledgers

Successful bidders’ tender records
  • under Tender Documentation

Suggestion Schemes Administration
  • see also Suggestion Schemes Mandate & Decisions

Suggestion Schemes Mandate & Decisions
  • see also Suggestion Schemes Administration

Summaries of Employee Histories

Summary analysis &/or audits of Ministerial correspondence
  • under Analysis/Audit of Ministerial Correspondence

Summary of survey/poll results
  • under Agency Public Surveys & Opinion Polls — Consolidated results

Summary reports of employee surveys
  • under Employee Surveys

Superannuation & Medical Schemes Managed by Agency

Superannuation & Medical Schemes Managed Externally

Superseded administrative instructions

Supplies & stationery, purchase of
  • under Routine Contracts
  • see also Stationery

Supplies, stores, fixtures, fittings & plant/equipment
  • under STORES, SUPPLIES, FIXTURES, FITTINGS & PLANT/EQUIPMENT

Supply, purchase, services, rentals, etc. — routine contracts for

Surveillance Tapes

Surveys (public) & opinion polls carried out or commissioned by agency
  • under Agency Public Surveys & Opinion Polls — Consolidated results; or
  • under Agency Public Surveys & Opinion Polls — Administration & data

Surveys of employees’ attitudes & concerns
  • under Employee Surveys
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