GDA INDEX

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Index term

Cross-reference

GDA reference

Mail & Distribution Services
  • under Mail & Distribution Services (Major); or
  • under Mail & Distribution Services (Minor)

Mail, courier & distribution services
  • under Operation & Administration of Records & Information Systems (Minor)

Maintenance — building

Maintenance agreements

Maintenance of fittings & fixtures
  • under STORES, SUPPLIES, FIXTURES, FITTINGS & PLANT/EQUIPMENT

Maintenance of records & management information systems

Maintenance of stores, supplies & equipment
  • under STORES, SUPPLIES, FIXTURES, FITTINGS & PLANT/EQUIPMENT

Maintenance of vehicles
  • under VEHICLES

Major capital assets, disposal of
  • under Disposal of Major Capital Assets

Major Construction, Works & Engineering
  • under Major Construction, Works & Engineering; or
  • under Major Construction, Works & Engineering (Duplicates)
  • see also PROPERTY & CONTRACT DOCUMENTS

Major Contracts & Agreements
  • see also PROPERTY & ACCOMMODATION MANAGEMENT

Major criminal offences, staff dismissed for
  • under Staff Dismissed for Serious Misconduct or Major Criminal Offences

Major gifts presented of received by agency
  • under Records of Major Gifts Presented or Received by Agency

Major plant — leasing agreements & contracts

Major Records of VIP/Senior Officials’ Visits

Major Reviews
  • for Human Resources & Personnel Records
  • for Financial & Accounting Records

Management & administration of accommodation & building services

Management & administration of official/formal & staff social functions
  • under Social Functions

Management & administrative meetings, non-corporate
  • under Non-Corporate Management & Administrative Meetings

Management & development of significant ceremonies, celebrations, exhibitions, displays, projects, etc.
  • under Development & Management of Significant Ceremonies, Celebrations, Exhibitions, Displays, Projects, etc.

Management briefing notes/papers for agency staff attendance at Cabinet & Select Committees

Management, development & administration of agency internet/intranet
  • under Agency Internet/Intranet Development, Management & Administration

Management Information Systems
  • under Corporate Policy & Procedures
  • under Payroll Management Information Systems

Management Meetings
  • Human Resources & Personnel
  • Financial & Accounting

Management of major EEO (Equal Employment Opportunities) recruitment initiatives & programmes sponsored by agency
  • under EEO Recruitment Issues

Management of security (both physical & electronic) of buildings & facilities
  • under Building & Facility Security (Major)

Management reports (consolidated) on overall Human Resources activities & directions
  • under Corporate Planning & Reporting

Managers’, 2nd Tier, personnel files
  • under Corporate 2nd Tier Managers/Statutory Officers

Maori & Pacific Island recruitment
  • under EEO Recruitment Issues

Maps & plans — registers

Market research
  • under Agency Public Surveys & Opinion Polls — Consolidated results

Medical practitioners, employment of
  • under Health, Safety & Welfare Administration

Medical schemes
  • under Superannuation & Medical Schemes Managed by Agency; or
  • under Superannuation & Medical Schemes Managed Externally

Medical staff (professional) personnel files
  • these records are excluded from GDA/1 coverage — see CIVILIAN PERSONNEL FILES
  • see also Introduction to GDA/1: Human Resources & Personnel Records

Meetings
  • try searching under activity or subject, e.g. Management Meetings, or Non-Corporate Management & Administrative Meetings, or Estimate/Budget Formulation for internal budget planning meetings

Meetings, committees, boards, working parties, etc. (including both New Zealand & international)
  • under COMMITTEES, MEETINGS, BOARDS, WORKING PARTIES, etc. (including both New Zealand & international)

Messages of Condolence, Appreciation, Greeting, Congratulation, etc.

Metadata
  • under Control & Location Indices/Guides

Micrographic & imaging programmes — administration of
  • under Operation & Administration of Records & Information Systems (Minor)

Military personnel files
  • these records are excluded from GDA/1 coverage — see CIVILIAN PERSONNEL FILES
  • see also Introduction to GDA/1: Human Resources & Personnel Records

Military recruitment
  • under National/Regional Recruitment Programmes

Ministerial & Cabinet reports — background informational material used in the preparation of
  • under Background Information

Ministerial Approvals

Ministerial circulars & Cabinet minutes
  • under Information Readily Available Externally

Ministerial correspondence
  • under Routine Ministerial Correspondence; or
  • under Analysis/Audit of Ministerial Correspondence

Ministerial Reporting

MINISTERIAL SERVICES

Ministry of Justice &/or Security Intelligence Service, or other agencies — communication with
  • under Staff Security & Criminal Vetting

Ministry of Works (former) & Government Accommodation Board — duplicates and copies of records of
  • under Major Construction, Works & Engineering (Duplicates); or
  • under Site Plans & Building Details of Agency-Owned Property (Duplicates)

Minor capital expenditure, projects & programmes — records relating to
  • under Administrative Planning & Reporting; or
  • under Mundane Administration Records

Minor Complaints

Minor Construction, Works & Engineering
  • see also PROPERTY & CONTRACT DOCUMENTS

Minor Fraud & Theft

Minor Input into Statutory Regulations

Minor Legal Agreements
  • see also SERVICE AGREEMENTS & CONTRACTS
  • see also PROPERTY & CONTRACT DOCUMENTS

Minor Legislative Submissions & Legal Opinions
  • employment-related
  • financial & accounting related
  • administration & corporate services related

Minor or token gifts presented or received by agency
  • under Records of Minor or Token Gifts Presented or Received by Agency

Minor Reviews

Minor security breaches/infringements
  • under Building & Facility Security (Major)

Minor Sponsorship & Routine Sponsorship Administration

Minutes
  • try searching under activity or subject, e.g. Management Meetings, or Non-Corporate Management & Administrative Meetings, or Occupational Health & Safety Committee, or Funding Applications

Misappropriations (internal)
  • under Serious Fraud & Theft; or
  • under Minor Fraud & Theft

Misconduct (serious), staff dismissed for
  • under Staff Dismissed for Serious Misconduct or Major Criminal Offences

Modification & upgrade documentation for records & management information systems

Monitoring access
  • under Building & Facility Security (Minor)

Monitoring of performance against targets
  • for Human Resources & Personnel Records, under Corporate Planning & Reporting

Monitoring of visitors
  • under Building & Facility Security (Minor)

Mundane Administration Records
  • for Financial & Accounting Records
  • for Human Resources & Personnel Records, under Routine Human Resources Records
  • for Administration & Corporate Service Records, under Day-to-day Administration
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