| NO. |
RECORD CLASS DESCRIPTION |
EXAMPLES OF RECORDS [Note: The examples are only representative of records types, and are not an exhaustive list] |
MINIMUM AGENCY RETENTION PERIOD |
DISPOSAL ACTION |
| 14.0 |
SECURITY |
|
|
|
| 14.1 |
Building & Facility Security (Major)
Records covering the substantive management & administration of security (both physical & electronic) of buildings & facilities
(Note: this class does not cover buildings administered by the Department of Corrections,
Ministry of Justice, New Zealand Defence Force, New Zealand Police, & New Zealand Intelligence and Security agencies) |
- Installation of security equipment
- Minor security breaches/infringements
- Engagement of security firms (e.g. tenders, contracts for security services)
- Inspection reports
|
7 years after date of last action |
Destroy |
| 14.2 |
Building & Facility Security (Minor)
Records covering the minor day to day administration of security (both physical & electronic) of buildings & facilities |
- Guard rosters
- Security check rosters & reports
- Monitoring access
- Issuing of security passes/access cards/keys
- Key registers
- Monitoring of visitors (e.g. visitors' log, contractors' log)
|
2 years after date of last action |
Destroy |
| 14.3 |
Surveillance Tapes
Agency security surveillance tapes (Note: This does
not cover surveillance tapes taken by
Intelligence & Security agencies (e.g. GCSB), New Zealand Defence Force & New Zealand Police) |
- Surveillance camera tapes
|
Until administratively no longer required |
Destroy |
| 14.4 |
Staff Security & Criminal Vetting
Agency records covering the vetting of staff with regard to:
- Security clearance
- Criminal convictions
- Criminal history
|
- Security forms completed by staff (e.g. Privacy Application Form)
- Communication with Security Intelligence Service &/or Ministry of Justice, or other agencies
|
7 years after date of last action |
Destroy |
