ADMINISTRATION AND CORPORATE SERVICES RECORDS

LEGISLATION SUBMISSIONS & LEGAL OPINIONS

NO.	RECORD CLASS DESCRIPTION	EXAMPLES OF RECORDS [Note: The examples are only representative of records types, and are not an exhaustive list]	MINIMUM AGENCY RETENTION PERIOD	DISPOSAL ACTION
4.0	LEGISLATION SUBMISSIONS & LEGAL OPINIONS
4.1	Significant Legal Opinions Precedent-setting legal opinions and advice relating to agency policies &/or practices within the agency	All agency requests to Crown Law Office for opinions & advice Interpretations of agency's own legislation and its statutory responsibilities Background to requests for such opinions & advice	10 years after date of last action	Retain as public archive
4.2	Minor Legislative Submissions & Legal Opinions Minor legal opinions, & low-level & routine submissions on legislation	Agency submissions on legislation that do not contain any major input (e.g. submissions that do not recommend legislative changes or amendments) Legal opinions not provided by Crown Law Office that set no significant precedent	2 years after last date of action	Destroy
4.3	Communication with Parliamentary Counsel Office Communication between agency & Parliamentary Counsel Office (Records of the Parliamentary Counsel Office are covered by an agency-specific authority)	Drafting instructions	2 years after date of last action	Destroy
4.4	Minor Input into Statutory Regulations The agency's minor input or comments on the regulations administered by other agencies	Minor comments on other agencies' regulations (e.g. acknowledgement or replies that contain no agency specific input or comments)	2 years after date of last action	Destroy
4.5	Administration of Statutory & Regulatory Appointments Administrative records relating to the appointment process	Information on persons nominated but not appointed General enquiries Remuneration	7 years after date of last action	Destroy
4.6	Minor Legal Agreements Minor legal agreements signed by agency (See also GDA/2: Financial & Accounting Records Section 6: Service Agreements & Contracts Section 10: Property & Contract Documents)	Service contracts (e.g. cleaning) Leases (e.g. accommodation, plant & equipment)	7 years after date of last action	Destroy
4.7	Duplicates of Court & Judicial Records Duplicates & copies of records used for reference purposes, where the originals are held in the court or some other judicial body's records	Evidence Affidavits Judgements	Until administratively no longer required	Destroy