Archives New Zealand has developed a metadata standard to assist government agencies in New Zealand with the management of their records in electronic systems.
Electronic Recordkeeping Metadata Standard Released
What is the Electronic Recordkeeping Metadata Standard?
Why have we developed the standard?
Technical Specifications
Supporting guidance
Project documents and links
Where to find out more
Electronic Recordkeeping Metadata Standard (
299kb)
Technical Specifications for the Electronic Recordkeeping Metadata Standard ( 1.85Mb)
Archives New Zealand is pleased to announce the release of the Electronic Recordkeeping Metadata Standard and the accompanying Technical Specifications. This standard is mandatory under the PRA. The Technical Specifications is not mandatory under the PRA.
We have a commitment to making any mandatory standard that will form the basis of the audit of public offices in 2010 available for at least two years before the commencement of the recordkeeping audit process.
The Electronic Recordkeeping Metadata Standard sets out a framework for creating, managing and using recordkeeping metadata. The standard outlines the minimum metadata elements required to manage electronic records within the New Zealand government context.
The standard is informed by and consistent with existing metadata standards including ISO 23081.1 Metadata for Records and the New Zealand Government Locator Service Standard (NZGLS). The standard will be put forward for the e-Government Interoperability Framework (e-GIF).
The ultimate purpose of the standard is to ensure that public and local authority records are managed in accordance with the Public Records Act 2005 (PRA). Metadata guarantee that records are authentic, reliable and usable over time.
Technical Specifications for the Electronic Recordkeeping Metadata Standard ( 773kb)
The Electronic Recordkeeping Metadata Standard is accompanied by Technical Specifications. These specifications outline a recordkeeping metadata schema and encoding schemes for use in the New Zealand environment.
The Technical Specifications is not mandatory under the PRA.
The Technical Specifications represent a light modification of the Australian Government Recordkeeping Metadata Standard, V2.0, developed by the National Archives of Australia. Archives New Zealand has been working collaboratively with the National Archives of Australia to pursue an Australasian approach to recordkeeping metadata.
Archives New Zealand is developing a Technical Guide to Implementing Recordkeeping Metadata in Electronic Document/Records Management Systems (EDRMS). The guide will be issued in 2009.
The guide focuses on the Technical Specifications that support the Electronic Recordkeeping Metadata Standard and will contain advice on:
Project Mandate
Terms of Reference for Advisory Group
Summary of Metadata Standard Public Consultation Workshops — 08/06/07 (87 kb, rtf)
Recordkeeping Metadata Standard Exposure Draft PDF ( 396kb)
Recordkeeping Metadata Standard Technical Specifications Exposure Draft PDF ( 789 kb)
Exposure Period Feedback Summary Report ( 96kb)
Final Electronic Recordkeeping Metadata Standard ( 
299kb)
Final Technical Specifications for Electronic Recordkeeping Metadata Standard( 773kb)
For more information, please contact the project manager.
Kate Jones
Government Recordkeeping Programme
Archives New Zealand
PO Box 12-050, Wellington
Telephone: 04 894 6002
Fax: 04 495 6210
Email: kate.jones@archives.govt.nz