This gives any specific details about the format of records or preservation issues. Non-paper formats intended for transfer, such as photographs, plans or electronic formats, should be mentioned.

A note should also be made of any records in poor condition requiring possible
preservation attention or special packaging and storage.

And finally

The statement below is a generic addition to all appraisal reports for continuing
authorities, and contains caveats on the operation of the disposal authority. It sets
out the specific conditions under which the authority has been approved, as well
as how long it is valid. 

   Refer to any sentencing guidelines accompanying this report for specific
   recommendations:

• records must be kept for the minimum period specified
• records may be destroyed at any point once the minimum retention periods have passed. Records do not have to be destroyed; the agency may keep them for longer if required.

   This authority is valid for a period of 10 years from date of signing, unless
   previously agreed with the Chief Archivist. 

Contact Details

If you have any questions about anything in these guidelines, or about appraisal or disposal, contact the Appraisal Section at appraisal@archives.govt.nz.