This gives any specific details about the format of records or preservation issues. Non-paper formats intended for transfer, such as photographs, plans or electronic formats, should be mentioned.

A note should also be made of any records in poor condition requiring possible
preservation attention or special packaging and storage.

And finally

The statement below is a generic addition to all appraisal reports for one-off authorities, and contains caveats on the operation of the disposal authority. It sets out the specific conditions under which the authority has been approved.

Refer to the annotated list accompanying this report for specific recommendations:

• records recommended for transfer to Archives New Zealand are marked ‘A’
• records recommended for destruction are marked ‘D’
• records may be destroyed at any point once the minimum retention
  periods have passed. Records do not have to be destroyed; the
  agency may keep them for longer if still required.

This authority is valid for a period of five years from date of signing, unless previously agreed with the Chief Archivist.

Contact Details

If you have any questions about anything in these guidelines, or about appraisal or
disposal, contact the Appraisal Section at appraisal@archives.govt.nz .