Access conditions are usually agreed at the point of transfer or when records reach
25 years old. However, any specific issues relating to access conditions for the records should be identified in the appraisal report. Check Archway for any previous access details within the series information or access agreements within the Access Register.

Special consideration should be given to access requirements for digital records. These are not binding, but may assist with completion of an Access Agreement when records are to be transferred. Where possible, clearly identify these for schedules where there may be particular issues around specific records or classes of record (e.g. commercial sensitivity or personal privacy considerations). 

For advice on what issues to consider when making access recommendations, see the Archives New Zealand Guide Making Access Decisions under the Public Records Act.